Use cases

Practical workflows Linkfield can support from day one.

Pick the first workflow that will make the operational pressure visible: task follow-up, maintenance evidence, incident closure, training proof or multi-site control.

Map your first workflow View modules

Use case 1

Construction site operations

For site managers who need to track tasks, issues, documents and team follow-up without relying on WhatsApp and spreadsheets.

Workflows

Assign site tasks
Report issues from mobile
Attach photos
Link documents
Track completion
Review overdue work

Modules: Tasks, Incidents, Documents, Photos, Reporting

See construction workflow

Use case 2

Equipment maintenance tracking

For teams that need a clean history of checks, maintenance actions and equipment evidence.

Workflows

Register equipment
Schedule checks
Report defects
Assign corrective actions
Attach service evidence
Review maintenance history

Modules: Maintenance, Equipment, Tasks, Photos, Documents, Reporting

See maintenance workflow

Use case 3

QHSE and incident follow-up

For teams that need to capture incidents, assign corrective actions and keep evidence across sites.

Workflows

Report incident
Add photo evidence
Assign investigation or corrective action
Link procedures
Track closure
Review recurring issues

Modules: Incidents, Tasks, Documents, Training, Reporting

See incident workflow

Use case 4

Training and procedure acknowledgement

For companies that need to prove that workers have received, read or completed required information.

Workflows

Upload procedure
Assign to team
Track acknowledgement
Store training record
Review compliance gaps

Modules: Training, Documents, Notifications, Reporting

See acknowledgement workflow

Use case 5

Multi-site operations

For managers who need consistent workflows across different teams, sites or business units.

Workflows

Create separate workspaces
Standardise modules
Control permissions
Review activity across locations
Compare operational performance

Modules: Workspaces, Admin, Reporting, Tasks, Documents

See multi-site workflow

What teams usually replace

Current tool	Where it breaks	What Linkfield changes
Excel	Good for lists, weak for ownership, mobile evidence and access control.	Turns records into assigned workflows with attachments, status and workspace scope.
WhatsApp	Fast signal, poor memory. Decisions disappear in threads.	Captures the signal and links it to the right task, incident, document or support request.
Shared folders	Useful storage, hard to know what is current and who has read it.	Connects documents to access, read receipts and the operational work that needs them.
Paper forms	Slow to collect, hard to search and easy to detach from corrective actions.	Turns forms into workspace records with evidence and owner follow-up.

Suggested first pilots

30-day incident loop

Pick one site. Track every incident from report to owner to closure. Measure time to assignment and missing context.

Procedure read campaign

Publish one critical document set. Track who read it, who needs a reminder and which questions come back.

Maintenance evidence run

Move one recurring equipment check into Linkfield. Keep photos, notes and closure in one place.

Training renewal cleanup

Import current records, assign renewals and make certificates visible to the people who need them.